New secure portal helps schools deliver a clearer admissions journey for families while keeping data, communications, and reporting aligned in HubSpot.
Struto has partnered with HubGem to launch the Admissions Portal for HubSpot, a secure, parent-facing portal designed to help schools and other education organisations deliver a clearer admissions experience for families while giving admissions teams better visibility and control.
Built by Struto for HubGem's education-focused go-to-market offering, the Admissions Portal gives parents a single place to complete applications in stages, save progress, upload supporting documents, and track status and next steps. For admissions teams, the portal keeps application data connected to HubSpot, reducing duplication, limiting manual chasing, and supporting more consistent processes from enquiry through to application.
The solution has been designed to address common frustrations in admissions. Instead of relying on long static forms, disconnected systems, and scattered communication, education organisations can offer a structured, branded portal experience that works alongside HubSpot. Contacts, applications, workflows, communications, and reporting remain aligned in one central platform, helping teams manage the process more efficiently and with greater confidence.
Powered by strutoIX, Struto's integration and outcomes platform, the Admissions Portal also supports template-based configuration for different admissions requirements, school-specific branding, secure document handling, and routing into the relevant HubSpot pipeline. This gives HubGem a flexible solution to take to market across a range of education use cases.
"We're incredibly excited to bring the Admissions Portal for HubSpot to market alongside Struto. We've already seen significant interest from schools looking for a more connected, transparent admissions experience that reduces administrative burden while giving families greater visibility throughout the application journey. This partnership combines HubGem's deep education sector expertise with Struto's technical innovation to solve a challenge we see across the sector every day."
- Gemma Price, CEO of HubGem
“The Admissions Portal has been built to work neatly with HubSpot, giving schools a secure, structured way to manage applications while keeping data, communications, and reporting aligned in one place. It is also designed to be flexible, so different schools can tailor branding, application templates, document requirements, and routing to match their own admissions process.”
- Paul Sweet, Product Manager at Struto
“Partnering with HubGem on the Admissions Portal marks the beginning of an exciting new chapter for strutoIX within the HubSpot ecosystem. Backed by six years of product development, we see this as a strong foundation for creating more connected experiences and better outcomes for our joint customers.”
- Craig Wiltshire, CEO of Struto
The partnership brings together HubGem's education sector expertise and HubSpot specialism with Struto's product, integration, and application development capability. Together, the two businesses are helping education organisations create a more connected admissions process, one that is easier for families to navigate and easier for teams to manage. Visit HubGem to learn more about the Admissions Portal for HubSpot.
About HubGem
HubGem are the world-leading partner for the education sector. As a Diamond-tier HubSpot Solutions Partner, HubGem helps schools, colleges, universities, and training providers get more value from HubSpot through implementation, onboarding, AI, and growth-focused services tailored to the needs of education organisations.
About Struto
Struto is a HubSpot-first Elite solution partner that helps organisations connect data, workflows, users, and customer experiences through products and services including strutoIX, strutoUX, strutoCX, and strutoAI. Struto combines strategy, product development, integration expertise, and delivery services to help customers build more connected, measurable experiences on HubSpot.
